Large Groups


		Facilities Rental Rates for Overnight Group Events Group Rentals: Hosting groups is our main business! Our friendly and professional staff will help make sure everything goes smoothly and comfortably on your group retreat. Group rates are available for groups of 15 or more. Our spacious Lodge has high vaulted ceilings with six skylights, and holds up to 70 people (or 20+ practicing yogis) comfortably. Your group is invited to come to Frogwood for a quiet private place to meet in a remote and beautiful redwood forest setting, just 2.5 hours from the San Francisco Bay Area. Sorry, we do not allow pets or fires. Our main Lodge building features a large main (1000 square foot) work room for meetings, yoga, dance, classes, ceremonies, performances, parties, workshops, etc. One floor below the main room is our commercial kitchen and dining room (currently seats around 30 diners, plus some outdoor tables), ready for caterers or group participants use. In addition to using our spacious lodge building, guests can use our walking trails, soak in our deluxe hot tub, and relax on spacious decks overlooking the magnificent forest. Please see our Facility page for more. Cabin Sleeping:* Frogwood is set up to maximize the number of beds in each cabin, so we have "dormitory style" sleeping in most cases, which means several beds per room. If your group needs more than 45 beds (many of them are double beds), overflow sleeping spots include: tent camping and/or vehicle camping (we do not allow assigned sleeping in the Lodge main room). Each cabin has 1-4 bedrooms, a kitchen/living room, and a full bathroom. Frogwood Lodge is evolving, and we are gradually improving the cabins and adding more beds. Camping: Tent camping and vehicle camping are allowed only in certain approved areas. We also have parking space for a few small busses or vans, if needed. Please let us know when you make your reservation if you have any guests who plan to stay in a tent or a vehicle. The number of folks that fit comfortably at Frogwood really depends on the group's needs and preferences. Frogwood Cabins: Currently available cabins are subject to change without notice, as Frogwood evolves and grows. Please ask for a current bed and cabin list before you arrive, or check back here for the current buildings and beds available.* 1. Spiral Cabin: 7 double beds, 8 single beds, and 1 triple bed = 16 beds (two of the rooms are easily dedicated to private rooms) 2. Culebra Cabin: 5 double beds and 9 single beds = 14 beds (two of the rooms are easily dedicated to private rooms) 3. Shanti Cabin: 2 double beds and 4 single beds = 6 beds (?)* (Shanti will be replaced by Venus cabin, with only four beds soon) 4. Lodge Studio Apartment: 2 double beds and 3 single beds = 5 beds Current Total: 16 + 14 + 6 + 5 = 41 Beds* Extras: 1. -Couples can be placed in double beds for increased bed count, if applicable. 2. -We have a few make-shift extra sleeping spots, if needed: [one cot in Spiral and one good folding pad & two couches (one has hide-a-bed) in Culebra] = Up to 45 "beds" with these extras. 3. -Larger groups (50 or more) usually have some participants sleeping in vehicles and/or tents. Reservations: Groups are encouraged to reserve early, since prime weekends often fill up. A $200 reservation and damage deposit is required, and can only be refunded if cancellation is made at least 45 days prior to the reservation date, or after a site inspection after check-out. A signed copy of our Group Organizer Agreements is also required to finalize the reservation (see the agreement form at bottom of this page), and must be received by Frogwood office before the rental begins. Group Rental Rate: Includes group use of Lodge Building (with Main Work Room, Commercial Kitchen, and Dining Room), Hot Tub, Decks, Grounds, and Guest Cabins. Complete Price: No hidden fees. We've already added in the tax. Price includes an 11% Mendocino County Hotel Tax. ($29.73 to Frogwood, $3.27 to Mendocino County) Rates are subject to change without notice. $33 per person per night We have a $1320 minimum (for first 20 people for two nights, or 40 "people nights") for our large group rate and for groups that need to use the Lodge building. Examples of minimum-sized groups: -20 people for two nights -14 people for three nights -40 people for one night Arrival:* Check-In time is 12:00 Noon or later. Important: Please make sure the Group Organizer arrives first and has a required ten-minute meeting with our Site Manager upon arrival! (If participants arrive before Group Organizer, additional fees may be charged for staff time.) Check-Out Time:* *Check Out time is 4:00 PM. Please make sure the last person leaving notifies staff when they depart. *Late Check-Out:* (limited availability with prior arrangement only) Add $25 per cabin for 6:00 PM check-out extension. If your group needs to stay after 6:00 PM, we charge $20 per hour per building. Payment: You can send us a payment in advance or pay with a check or cash at Frogwood. If you would like to mail us a payment, please send it to: Frogwood Lodge P.O. Box 12 Boonville, CA 95415. If you prefer to use a credit/debit card or Paypal, we must receive your payment before you arrive at Frogwood. (We only accept credit/debit cards -Visa, Mastercard, and Discover- and Paypal if done in advance of your rental.) To cover our fees, we add a charge of $4 for each use of this electronic payment system. If you would like to use a credit or debit card or Paypal to send Frogwood some money, please click here: Charge a deposit or pay your rental fees online For questions and reservations, please contact our Reservations Manager: reservations "at" frogwood "dot" org - BACK TO TOP - What is Frogwood? - Facility - Reservations - Directions - Links Frogwood Lodge Retreat Center For Reservations and Information: Contact Us ********************************************************** Frogwood Group Organizer Agreements We have some guidelines that we hope are helpful to having everything go smoothly during your visit to Frogwood Lodge Retreat Center. Please read the following list carefully and sign at the bottom and return the form to Frogwood (U.S. Mail: P.O. Box 12 Boonville, CA 95415). Please keep a copy for yourself and explain the agreements to your group members. THANK YOU! Group Name:_________________________________________________ Organizer(s):________________________________ Arrival Date :_______________ Time:_______AM PM Check-Out Date:___________________ Time: 4:00 PM (last person gone) Rate: $ _____________ per person, per day/night (includes tax) Estimated Attendees: _______ Estimated Cars: __________ Notes: ___________________________________ 1. Safety Issues: Organizers agree to monitor their group to ensure safe lawful behavior and strict compliance with our fire and safety policies and to exercise consideration in helping Frogwood maintain its good neighbor policy as pertains to preventing excessive noise levels or other neighborhood disruptions. Please inform staff immediately of any accidents, injuries, or major problem spills, etc. 2. Release of Liability Agreement: Organizer agrees to release Frogwood of any responsbility for injuries or other potential harm or loss that may occur during your stay. Frogwod Lodge is not responsible or liable for loss of any property of any person who uses the facility on the date of use. Organizer agrees to hold Frogwood Lodge harmless for any accident or injury that occurs while a guest on our property. It is each group’s responsibility to provide medical and accident insurance for its participants. 3. Orientation: Organizer is responsible for allowing time at the beginning of the event for a brief orientation presentation by Frogwood staff. 4. Sorry, we do not allow pets. 5. Please remind all participants in advance to bring a (small personal) flashlight and house slippers, if desired. 6. Please help to conserve energy by reminding your participants to turn off heaters and lights when leaving cabins and never run heaters with windows or doors open. 7. Only guests invited by organizer are allowed on site during rental period. Please make sure guests do not invite friends unless they clear it with organizer in advance. Day-use visitors are required to pay the normal daily fee for use of facilities. 8. Arrival: Organizer (or representative) must arrive before guests and be on hand to check in guests. Please check in with a Frogwood site manager upon arrival. 9. Driving and Parking: All participants should be made aware of the one way section of our road system to minimize damage to our driveway. Driving from the lower cabin area to the Lodge area requires exiting and re-entering up the main driveway. Failure to heed the one way and "Do Not Enter" signs may result in a fee to the organizer of $25 per observed incidence to help offset our road maintanance costs. Organizer needs to estimate the number of cars that will be arriving on site and have someone in charge of greeting cars and helping drivers park without blocking our little roads. If you anticipate more than 15 cars, please check with staff about where they are best parked (near cabins and along certain roads) 10. Payment System: Organizer is responsible for maintaining an accurate count of how many guests are on site each day/night and paying Frogwood accordingly. All rental fees should be collected by organizer and paid to site manager as one sum as soon as possible after arrival. 11. Candles & Fires: Only attended "7-Day" candles (the kind enclosed in glass) are allowed. Please do not place candles directly on the floor (to avoid spilled wax on carpets). Tent campers may not use candles nor any open flames. Frogwood does not permit camp fires or any other type of ground fire. There must be no unattended flames of any type at any time. 12. Lodge and Cabin Use: Please be familiar with lights/switches, heaters/thermostat, phones, staff-contact radios, sound system, hot tub, etc., so all can be used comfortably (staff can show all of this to you). Blankets and linens may not be removed from any building for any reason. Tobacco smoking restricted to outdoors. We do not allow sleeping in the Lodge main rooms. Before leaving, please make sure any moved furniture, rugs, pillows, and kitchen wares are returned to their original locations. Organizer will be charged for Frogwood staff time if moved large furniture is not replaced (see number 18, below). Please keep all doors closed to prevent critters from entering. 13. Camping: Tent camping and vehicle camping are allowed only in certain approved areas. Please ask the site manager if you have any guests who are camping. 14. Hot Tub Use: Keeping the water clean is the responsibility of organizer and group members. Please be sure that all participants have been oriented on hot tub use prior to actually using the hot tub. Excessive water quality damage may result in a cleaning charge and possibly the hot tub being drained for servicing. Some things staff would like to show you and explain before your participants arrive include: avoiding soaps, oils and lotions, removing and replacing lid, removing debris from feet and lid, shower use, concerns about soap residues in swim suits, jets and lights, deck safety, etc. 15. Clean Up System: Before leaving, please make sure any moved furniture, rugs, pillows, art, kitchen wares, and other objects are returned to their original locations. If objects are removed from a room or building and not replaced, organizer will be charged for Frogwood staff time (see number 18, below). Please pay attention to any spills and clean them up carefully. Please remind participants that their efforts to clean up after themselves will help us to keep our rates low (including stripping used bedding, rounding up all dishes and cleaning lodge kitchen). 16. Damage Responsibility: Group Organizer is financially responsible for any damages to facility or propety caused by you or your group participants during your stay. Group organizer agrees to compensate Frogwood for any damages caused by any group members on the dates of use. In the case of damage, please inform a Frogwood saff. Frogwood Lodge will itemize the cost to repair said damage and applicant agrees to pay such statement within ten (10) days of receipt of the cost of repair. . 17. Trash and Recycling: Guests are required to carefully sort and place trash and recyclable materials in the appropriate provided bins. Failure to separate recycling from garbage may result in additional fees (see number 18, below). 18. Extended Stays: Please honor the 4:00 PM check-out time. Guests are usually welcome to stay beyond the 4PM check-out time with prior arrangement only and can usually stay overnight for a discounted price. Arrangements must be made on an individual basis after organizer has paid for group rental. Stragglers remaining on site after check-out will be charged $20 per hour (or fraction of) for staff time. (see number 18, below). 19. Damage and Cleaning Deposit: Organizer understands that the reservation deposit amount of $200 will be returned ten days after last day of rental, pending damage inspection of premises. If any damage or violations of these agreements are found, additional fees may be due. This includes posssible fees charged for misuse of roads, furnishings left out of place, and missing linens. I am the Group Organizer and I have carefully read (and will carry out) the agreements listed above. I will inform all members of the group of these agreements. Please sign and date twice: Signature:____________________________ Date:__________ ------------------------------------------------------------------------------------------------------------ I am the Group Organizer and I have carefully read (and will carry out) the agreements listed above. I will inform all members of the group of these agreements. Signature:____________________________ Date:__________ ************************************************************ Download the Frogwood Group Organizer Form (PDF) «